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- ***************************
- Special BBS distribution package. You must have both ZPAY3-1.ZIP and
- ZPAY3-2.ZIP in order to use this package. Disregard any reference to
- the INSTALL program in the manual "ZPAY3.DOC" as that only applies to
- the "Disk Vendor" and "Registered" disk sets.
- ***************************
-
- ZPAY Payroll Systems, Inc. May be reached at:
-
- ZPAY Payroll Systems, Inc.
- 2526 69th Avenue South
- St. Petersburg, FL 33712
-
- VOICE:(813) 866-8233
- FAX: (813) 866-8034
- Compuserve 70040,645
- GEnie P.MAYER1
- MCI Mail ZPAY
-
- Technical Support is located at 1-900-88-HELP-8
-
- ***Users of the ZPAYII Payroll System***
-
- If you're a user of the ZPAYII system and upgrading to ZPAY 3 we
- strongly advise you to run ZPAY 3's tutorial from the manual using
- the sample data files before running a real payroll. There are
- many different commands, and not being familiar, you can ruin your
- old data files.
-
- ***Additions to ZPAY 3 Manual:***
-
- ***NEW Nontaxable Deduction for in addition to 401k Plans and such***
-
- Deduction number 2 can also be used as a nontaxable deduction. This is
- used for nontaxable deductions that do not require reporting on the W2.
-
- You should consult with a tax lawyer or knowledgeable CPA in setting up any
- nontaxable plans to find out what the tax requirements are for the different
- plans.
-
- ***Using checks other than the recommended checks for ZPAY 3***
-
- Many have asked if they could use another standard check with the bottom for
- the details rather than the checks we designed ZPAY 3 around. We have added
- an option for printing on checks with the plain bottom as well as the
- standard 1013 checks that ZPAY 3 uses. The area format is the same as the
- 1013 checks except that the top and bottom have been reversed in printing
- position. We still recommend the 1013 checks for best appearance.
-
- ***SDI Tax "name" Changing***
-
- Since all states don't use the SDI tax and we've had requests to allow the
- user to change the name of this tax on the reports and screens, the feature
- has been added. You can change the three character designation from SDI to
- any three letter designation you'd like. Note: This deduction appears in
- block 18 of the W2 form.
-
- ***941 Form Quarterly Report***
-
- The 941 worksheet report is a sub-menu selection from the Quarter menu
- selection in the reports module.
-
- The new 941 form worksheet report in the Quarterly Reports menu requires
- some explanation.
-
- This report uses data that is written to disk when you perform the
- payrolls during a quarter.
-
- The Prepare function while entering payroll data checks to see if
- the file <filename>.941 exists on the first payroll of a new quarter.
- If it does, ZPAY 3 deletes the old file and starts you off fresh.
-
- The Post routine now besides posting the payroll to the MTD, QTD and
- YTD figures also writes the data to the <filename>.941 file. The format
- of the file is:
-
- 01/01/92
- 0.00
- 0.00
- 0.00
- 0.00
- 0.00
- 0.00
- 0.00
- <repeated then for each payroll run in a quarter>
-
- These lines explained:
-
- 1. The date of the payroll.
- 2. Gross wages subject to federal tax.
- 3. Federal tax withheld.
- 4. Gross wages subject to FICA wages.
- 5. Gross wages subject to FICA tips.
- 6. Gross wages subject to Medicare wages.
- 7. FICA and Medicare withheld times 2 (what you have paid).
- 8. FICA, Medicare & Federal total (what you have paid).
-
- As long as you have all of the quarters payrolls run through the system,
- and you did not change any payroll information by editing the employee
- files, this will create the proper 941 form information.
-
- If you had to edit or change payroll data by editing employee figures,
- you would have to edit the appropriate payroll in the <filename>.941 file.
- This file is an ASCII file and can be edited using a text editor.
-
- On the report if there is a figure besides zero for Box number 9, you
- should also print on your 941 form the small note that follows that
- figure on our worksheet. This should be printed in the border next to
- the Box 9 figure.
-
- ***Payroll History File***
-
- This report *REQUIRES* that you have a wide carriage printer or a LaserJet
- or compatible printer.
-
- The reports menu selection from the main menu now has two sub-menu selections.
- One is Reports which takes you to the reports module and the other is
- History. The History selection will allow you to print payroll information
- of past payrolls. This new item requires some explanation.
-
- Because tracking of all payroll information in a history file will require
- added disk space, we've made this function an option. To turn the option
- on, enter the employer edit screens in the edit module. On page one, there
- is a question at the bottom of the screen. "Do you want ZPAY 3 to keep a
- history file?" If you do, enter a "Y" as your response.
-
- If you don't want to keep a history file, you can free up some disk space
- by deleting the file ZHISTORY.EXE in the ZPAY 3 directory. Only do this
- if you elect not to use this feature.
-
- The History file is updated each time you run the payroll and Post routine.
- This is in the Pay module after entering the Prepare and Enter selections.
- If you did not answer "Y" in the screen mentioned above, this file will not
- be created and/or updated. Three files are created:
-
- <filename>.HST
- <filename>.HXN
- <filename>.HXC
-
- The <filename> being the name of the "work file" that you are using for
- ZPAY 3.
-
- When you use the end of year "REWORK" routine, this file will be deleted
- and you will start fresh on the new year payroll.
-
- Printing the reports is by selecting the History sub-menu selection from
- the Reports menu selection of the main menu.
-
- You will be asked if you want the print order sorted by code or name. This
- is the same as all of the other reports. Depending on if you selected
- code or name, the next screens appearance will differ. If you selected
- code, you can limit the selection to one employee by entering that employees
- code number. If you selected by name and wanted a report for only a single
- employee, you would enter his/her last name and first name exactly as it
- is in the database. An example would be ZPAY 3's author's name: MAYER for
- the last name and PAUL J. for the first. To print all employees, leave the
- name or code empty.
-
- Next is the dates that you want this report for. There is a start printing
- with and end printing with entry. Note that we require you to enter the
- dates as year, month and date in the format YY/MM/DD. This is very important
- in order for the selection of records to be made for the report.
-
- ***Tax Tables For Oklahoma***
-
- Oklahoma is one of those states that does not compute under our normal
- state tax table structure. Just like California, we've made the last
- screen in the edit routines special to Oklahoma. Once you've entered OK
- as the state abbreviation, the edit screen will be turned on. The
- information for this screen is found in the Oklahoma tax booklet.
-
- ***Tax Tables On Disk***
-
- All of the state tax tables are on distribution disk number three for
- 5.25 size disks and two for 3.5 size disks. You can use the ZPAY 3
- "Copy state tax" menu selection in the Edit main menu under Tax to copy
- your state to your work file. Simply insert the disk in your floppy drive.
- Assuming you have it in the A: drive for this example, you should select
- Tax, then Copy state tax and when it prompts for the file name to copy
- from press the F1 key. This will pop up the pick list for copying the
- tax files. Move the highlight marker to the A: drive selection and press
- enter. You will be shown all of the state tax files. Move the high-
- light marker to the state you want and press enter. This will paste the
- file name into the "copy from" request. Press enter again. You will now
- be prompted for the file name to copy the file to. Look at the work file
- name above and to the left of the menu. This is the name you want. An
- example is if it shows "Work file: C:\ZPAY3\ZPAY", you would enter it as
- C:\ZPAY3\ZPAY and press enter to copy the file. That's all there is to it,
- and you can now look at the information in the state tax table edit screens.
-
-